Privacy policy, Jot-Rent Oy

Data controller: Jot-Rent Oy

Data protection officer: CEO Jari Riihijärvi

Personnel authorized to handle data: Assistant Pirkko Karjalainen, Supervisor Jarkko Markus, Supervisor Tomi Tervo

Collecting data:

What:

Jot-Rent collects data from job applicants who fill out the job application form as well as data from employers who fill out the workforce application form on the jot-rent.fi -website
Detailed information from job applicants will be enquired again at the time of hiring. The data will be added to the Tikon-system.

Why: Recruitment, hiring, employment

Job applicants’ and employers’ form roster and labor union roster

Job applicants’ information in the Jot-Rent Tikon -payroll system

Employees’ occupational health register

Employees’ payroll information

Data processing

Right to process data for authorized personnel
Jot-Rent asks for permission to register information from every individual separately (also on employment contracts)
Individuals under 16 will require a guardian’s permission
Job applications will be kept for 6 months, workforce applications for 5 years. After this the data will be completely deleted.
Documents, such as employment contracts, are stored according to operation system and law enforcement guidelines
All individuals in the register have the right to remove or edit their own information
The register data is stored in an operation system folder in a locked cabinet at the Jot-Rent office and cloud computing at office365
The cabinet has a lock – keys for authorized personnel
Personal usernames and passwords for authorized personnel in cloud computing
The data protection officer must inform surveillance authorities within 72 hours in the case of an information security violation
All contracts must be made in written form

Attachments in locked cabinet at the Jot-Rent office